What accounting documentation should be based on the results production control?

An important direction in improving production control is to increase its objectivity. One of the means of increasing the objectivity of control is the introduction accounting systems, providing reliable and objective registration of control results.

Accounting documentation is maintained by persons who, in accordance with the production control program, are responsible for its implementation for each specific object (indicator) of production control. Forms of documents for registration and recording of the results of control should be listed and provided in the facility's production control program.

Some forms of accounting documentation based on the results of production control are established state standards , sanitary regulations , other regulatory documents ( technical regulations), as well as guidelines and guidelines issued by the bodies exercising state sanitary and epidemiological supervision. But in most cases, the choice of the form of the document is dictated only by considerations of convenience and is subject to internal goals organization and the preferences of its administration.

NOTE The following forms of accounting and registration of the results of production control are most common: journal (entry in the journal); formalized map; invoice duplicate ( input control); protocol ( laboratory and instrumental studies); graph (for example, thermogram); reference; act (with commission control), etc. at the discretion head of an educational institution(hereinafter - OU).

Forms of documents differ depending on the methods of control. So, to register the results of laboratory and instrumental control carried out by the organization itself, appropriate journals are usually kept. Laboratory studies conducted by an independent laboratory are drawn up in the form of a protocol of the established form.

The results of visual production control are also often documented in the appropriate magazines. To register and record the results of visual production control (as an alternative to journals), it is also recommended to use specially designed formalized forms (maps) containing the control procedure algorithm. The person conducting the visual control only has to put conditional marks in the appropriate fields of the form or supplement the text of the form with the actual results of the control.

NOTE To objectify the evaluation of the results of visual production control and their subsequent analysis, it is recommended to use evaluation coefficients (point scales) developed separately for each facility, taking into account the specifics and volumes of its activities, features of technological processes, staffing, as well as layout, equipment, equipment and etc.

The assessment is made separately according to various parameters characterizing the sanitary and epidemiological state of the object. It is recommended to provide evaluation scales in the production control program as criteria for evaluating the result of control. For formalized registration of the results of production control using rating scales, you can use special forms (formalized control cards).

Documentary production control carried out by assessing the presence required documents provided by law or agreements (contracts) of their authenticity, correct execution, compliance of documents with products, goods, services for which they are issued. As a rule, the details of the documents being checked are entered into duplicate invoices, corresponding statements, journals, warehouse accounting cards or other databases.
It should be noted that the results of production control should be documented in the form that best suits its goals.

1. The visual control log, which records the results of visual control, assesses their compliance with the requirements of regulatory documents, and records the proposed measures.
2. The journal for monitoring the availability of mandatory documents, in which the details of sanitary and epidemiological conclusions and certificates (declarations) of conformity for purchased construction and Decoration Materials, educational furniture, equipment and study guides, other goods and services.
3. A journal of linear measurements of objects of the intra-school (inside the garden) environment, in which the results of measurements of educational furniture, distances between pieces of furniture, equipment are recorded, the regulated areas of the premises are calculated, etc., and the compliance (non-compliance) of the measurement results with the requirements of regulatory documents is stated and recorded proposals for the elimination of identified violations.
4. The microclimate parameters control log, in which the results of measuring temperature, relative air humidity, temperature of heating devices are recorded, and also the compliance (non-compliance) of the measurement results with the requirements of regulatory documents is stated and proposals are written to eliminate the identified violations.
5. The register of the results of laboratory and instrumental control carried out by third-party organizations, in which all the results of laboratory and instrumental studies, tests, measurements carried out by accredited laboratories are recorded, as well as the compliance (non-compliance) of their results with the requirements of regulatory documents and proposals are written to eliminate the identified violations.
6. Emergency register, which records all situations that pose a threat to the sanitary and epidemiological well-being of the population, and all measures taken to eliminate them (eliminate their consequences).
7. Report (for the academic quarter, academic year) based on the results of production control, which analyzes the results of all forms of production control for the reporting period and provides proposals for eliminating the identified violations, shortcomings and improving the sanitary and epidemiological condition of the facility.

Official source. Sanitary and epidemiological rules and regulations “Sanitary and epidemiological requirements for the conditions and organization of training in educational institutions. SanPiN 2.4.2.2821-10”, approved. Decree of the Chief State Sanitary Doctor of the Russian Federation dated December 29, 2010 No. 189 (as amended on June 29, 2011)
Sanitary and epidemiological rules and regulations “Sanitary and epidemiological requirements for the device, content and organization of the mode of operation in preschool organizations. SanPiN 2.4.1.2660-10”, approved. Decree of the Chief State Sanitary Doctor of the Russian Federation dated July 22, 2010 No. 91 (as amended on December 20, 2010)
Sanitary and epidemiological rules and regulations “Sanitary and epidemiological requirements for catering for students in general education institutions, primary and secondary institutions vocational education. SanPiN 2.4.5.2409-08”, approved. Decree of the Chief State Sanitary Doctor of the Russian Federation dated July 23, 2008 No. 45

How should the structure of the report on the results of production control look like?

A prerequisite for production control is reporting on the results of production control. Reporting documentation is prepared on the basis of accounting documents.

NOTE The main forms of reporting documentation based on the results of production control is a report for a particular calendar (reporting) period. Typically, reporting periods are a month and a year, often a quarter (for educational institutions- semester and academic quarter). A report on the results of a comprehensive internal audit of an object can also be considered as reporting documentation.

Reports can be compiled for the entire facility and/or separately for each structural unit. Reporting documentation of various form and content is provided for internal and external users. The main user of the reporting is the top manager. Also, reporting can be intended for line managers of any level. A general report on the results of production control (for the organization as a whole) is prepared by the production control service and submitted to the head of the organization for review and approval.

Based on the results of the analysis of the report for a given calendar period, a comprehensive plan of sanitary, anti-epidemic and preventive measures (a plan to ensure the quality and safety of products and services) for the coming period is developed.
At the end of the year, as well as in the event that serious violations were revealed during production control, it is advisable to hold a meeting of the sanitary commission at the enterprise with the participation of the administration, heads of structural divisions, persons exercising production control, and medical workers. This commission gets acquainted with the report on the results of production control and approves the plan necessary activities to ensure security for the enterprise as a whole. Structure and the informational "saturation" of the report depends solely on the wishes of the manager to whom it is intended.

• Section I. Organizational and methodological work (work with personnel exercising control, conclusion of contracts with laboratories, regulatory, methodological and metrological support, licensing, scientific and practical work).
• Section II (main). The results of production control for the reporting period, including laboratory and instrumental control, in accordance with the sections of the production control program.
• Section III. Constructive activities of the production control service (measures based on the results of control).
• Section IV. Disciplinary measures impacts applied to employees during the reporting period.
• Section V. The state of health of children and adolescents.
• Section VI. Evaluation of the effectiveness and efficiency of the production control system.

Official source. Sanitary rules “Organization and implementation of production control over compliance with sanitary regulations and the implementation of sanitary and anti-epidemic (preventive) measures. SP 1.1.1058-01”, approved. Chief State Sanitary Doctor of the Russian Federation 07/10/2001

Production control over compliance with requirements industrial safety- the main preventive measure, which is carried out by promptly identifying deviations from the requirements of Federal laws, regulatory legal acts, regulatory technical documents, regulations and standards of the operating organization. Production control in the Company is carried out separately from other types of control over the state of working conditions.

Information on the organization of production control over compliance with industrial safety requirements is submitted in writing or in the form of an electronic document signed with an enhanced qualified electronic signature, in federal authorities executive power in the field of industrial safety or their territorial bodies annually until April 1 of the corresponding calendar year (Article 11 of the Federal Law of July 21, 1997 No. 116-FZ).

The elements and aspects of ensuring industrial safety in the operating organization should be the subject of constant and regular checks carried out by the person responsible for the implementation of production control.

The scope and frequency of inspections are planned taking into account the importance of the audited activity for ensuring industrial safety. The audit should begin with the development of a plan for its implementation.

The planning of inspections is carried out by the person responsible for the implementation of production control (head of the HSE department), taking into account the coverage of all services of structural divisions within a month on the basis of the approved schedule.

The plan for conducting an audit of compliance with industrial safety requirements includes:

• list of types and areas of activity subject to verification;
• a list of identified hazards (risks) at the workplaces of the objects being inspected;
• a list of previously applied measures aimed at reducing the risks identified during previous inspections of the facility;
• an indication of the persons responsible for conducting the inspection, taking into account their qualifications and experience;
• an indication of the reasons for the inspection (for example, organizational changes, identified cases of deviations from industrial safety requirements, ongoing inspections and supervision, accidents and accidents that have occurred, etc.);
• description of the procedure for presenting conclusions, conclusions and recommendations based on the results of the audit.

Verification and evaluation of the activities of the structural units of the operating organization should cover:

• organizational structure; administrative and operational procedures; human and material resources, equipment;
• work areas, operations and production processes;
• manufactured products (in order to determine their compliance with established requirements on industrial safety);
• documentation, reports, registration and storage of data;
• the quality of elimination of previously identified inconsistencies;
• availability at work production instructions for health and safety,
• warning labels and posters;
• availability and condition of funds personal protection in the workplace;
• availability and adherence to preventive maintenance plans technical devices, tools and equipment.

The persons responsible for conducting the audit should not be engaged in the activity they audit.

The results of the verification of compliance with industrial safety requirements, the conclusions and recommendations of the production control commission should be submitted in the form of a report for consideration by the management of the operating organization.

The audit report should include:

• assessment of the efficiency and effectiveness of the implementation of the JSC policy in the field of labor protection, industrial safety and ecology at the inspected object;
• assessment of the identification of hazards in the workplace identification of situations,
• that could potentially lead to injury, ill health;
• initial inconsistencies, violations, shortcomings that can cause accidents, incidents, accidents or influence their occurrence, deterioration of health at the object being checked;
• the reasons for the identified violations, shortcomings, inconsistencies at the inspected object;
• corrective, preventive measures proposed by the commission to eliminate and prevent the causes of the detected violation, non-compliance or deficiency;
• assessment of the timeliness and quality of implementation, as well as the effectiveness
• preventive measures and work proposed by the production control commission during previous inspections.

The results of inspections (reports) are recorded in a special journal and stored in the safety department in a separate file. A copy of the report is sent executive director companies.

The results of production control are brought to the attention of the heads of departments and personnel responsible for the inspected area of ​​work. In necessary cases, based on the results of such inspections, orders are issued for the unit.

In order to generate operational data on the state of industrial safety of hazardous production facilities, the person responsible for the implementation of production control (head of service), quarterly until March 25, June 25, September 25 and December 25, a report is drawn up in accordance with the established forms.

Based on the analysis of the results of the inspections carried out for each area of ​​control, an analysis of violations is carried out and the reasons for deviations from industrial safety requirements are determined in order to develop measures to eliminate and prevent them.

Measures to eliminate deviations from industrial safety requirements, as well as to prevent them, must be adequate to the degree of risk of man-made accidents and industrial accidents.

Measures to eliminate deviations from industrial safety requirements include the following:

• analysis of identified deviations;
• studying the causes of deviations related to the technological process and production control, as well as recording the results of such a study by the production control service;
• development of measures to eliminate the causes of deviations;
• Adoption management decisions ensuring that the measures to eliminate the causes of deviations from safety requirements are effective and will be implemented in full.

Measures to prevent deviations from industrial safety requirements include the following:

• use of relevant sources of information (processes / work operations that affect the state of industrial safety; results of inspections / results of maintenance, etc.) in order to identify, analyze and eliminate potential causes of deviations from industrial safety requirements;
• forecast possible problems ensuring industrial safety and early determination of the measures necessary for their solution;
• early implementation of preventive measures and adoption of managerial decisions that ensure guaranteed prevention of deviations from industrial safety requirements;
• submission of information on the preventive actions taken to the management of the operating organization.

As an operating organization, it provides information on the organization and implementation of production control to the Novourengoy Integrated Department of the North Ural Administration federal service on environmental, technological and nuclear supervision.

Quarterly reports are submitted until March 20, June 20, September 20, December 20 in accordance with the established forms, containing statistical data on the main results of production control and the state of industrial safety of hazardous production facilities. Information on plans for next year and according to the results of the past year, it is submitted until December 20.

Production control- this is one of the elements of the system that ensures the sanitary and epidemiological well-being of the population, preserves the life and health of people and environment. In fact, this is the control of the employer to ensure that the organization complies with the requirements of sanitary rules and takes preventive measures.

Control is regulated by Articles 11 and 32 federal law dated March 30, 1999 No. 52-FZ “On the sanitary and epidemiological well-being of the population” and sanitary rules SP 1.1.1058-01 “Organization and implementation of production control over compliance with sanitary rules and the implementation of sanitary and anti-epidemic (preventive) measures”. Despite the fact that the validity period of SP 1.1.1058-01 is limited to December 31, 2011, the document is applied (letter of Rospotrebnadzor dated February 15, 2012 No. 01 / 1350-12-32 "On the operation of SP 1.1.1058-01").

Objects production control are:

• public spaces;
• buildings and constructions;
• sanitary protection zones;
• sanitary protection zones;
• transport;
• technological equipment;
• technological processes;
• workplaces used to perform work, provide services;
• raw materials, semi-finished products, finished products;
• production and consumption waste (clause 2.3 of SP 1.1.1058-01).

Production control should be carried out by all employers in all enterprises without exception.

What is a production control program

A production control program or plan is binding document for any employer.

It is compiled without expiration date. Necessary changes, additions to the program (plan) of production control are made if various changes occur in the work of the enterprise - in its staffing structure, production technology, other significant changes that affect the sanitary and epidemiological situation.

The program of production control over the implementation of sanitary rules should reflect such areas of activity as:

• conducting laboratory research and testing (if necessary) at the border sanitary protection zone, workplaces, raw materials, semi-finished products, finished products and technologies for their production;
• passing a professional hygiene training and medical examinations by employees who are associated with the storage, transportation and sale food products and drinking water, upbringing and education of children, communal and consumer services for the population;
• accounting and reporting on the conduct of production control;
• quality control, safety of raw materials, semi-finished products, finished products and technologies for their production, storage, transportation, sale and disposal. The quality must be confirmed by certificates, sanitary and epidemiological conclusions, sanitary passports for transport and other documents;
• mandatory informing the population, Rospotrebnadzor, local authorities about emergencies, production shutdowns, violations of technological processes that pose a threat to sanitary and epidemiological well-being.

How to develop a program for monitoring the implementation of sanitary rules

The development of a production control program requires certain knowledge of hygiene, sanitation, and ecology. Therefore, such work should be carried out by specialists in these areas or by employees who have undergone special training, for example, in the institutions of Rospotrebnadzor. In addition, a specialist who develops a production control program must know the enterprise well, understand the features of the production technology of a particular product.

Can be used model programs , but in an unchanged form they are not suitable for every enterprise. A properly drawn up production control program contains a lot of individual information about the enterprise and is often the result of collective work, as a rule, technologists, environmentalists, and labor protection specialists.

The production control program is drawn up in free form. There are no strict requirements for the structure, the number of sections, their names, the set of activities that should be reflected in it. They are determined in each specific case, based on the degree of potential danger to a person of the activity, work performed, service provided, which is performed at the production control facility. The power of the object is also taken into account, possible Negative consequences due to violation of sanitary rules.

Approximate content production control programs are given in SP 1.1.1058-01. Standard programs for laboratory and instrumental studies for enterprises have also been approved. Catering, Food Industry, medical and preventive institutions, consumer services institutions (letter of Rospotrebnadzor dated April 13, 2009 No. 01 / 4801-9-32 “On standard production control programs”). These studies are carried out in the process of production control.

The developed program is approved by the head of the organization, the entrepreneur or a specially authorized employee. It does not need to be coordinated by the regional division of Rospotrebnadzor.

Sample production control program

What does the program consist of

A production control program should begin with explanatory note . It includes information about the organization or individual entrepreneur and the facility where the activity is carried out (full name, legal and actual address, contact phone numbers). Here it is advisable to provide a list of works and services, manufactured products, as well as types of activities that pose a potential danger to humans, which require sanitary and epidemiological assessment, certification, and licensing. It is also necessary to give general characteristics production, short description buildings and structures, their layout, specification of the available technological and refrigeration equipment, information about the production capacity of the facility, about transport support.

The program should contain a list of officially issued sanitary rules relating to the work performed and other activities. Often, employers in this section list all known regulations. However, this is redundant, although it is not a mistake.

Scroll necessary documents for a specific type of activity can be found in the regional division of Rospotrebnadzor.

The section containing the list is required. officials, workers who are directly involved in production control.

Another mandatory section should be devoted to medical examinations and hygiene education. It is especially important, for example, for consumer service establishments, catering establishments, food industry.

In this section, you need to provide a list of positions (professions) indicating the number of employees who must undergo a medical examination with a certain frequency and draw up a medical book. The list of employees can be issued as an annex to the production control program.

One of the sections of the production control program should be assigned to activities that provide security for a person of products and works (services), including during storage, transportation, sale and disposal of products. Here it is necessary to determine the objects of production control, objects of research, controlled factors and indicators, control critical points, as well as the frequency of control measures. They are developed based on the specifics of the organization's activities, the requirements of the current sanitary rules and taking into account the instructions of Rospotrebnadzor specialists.

Control Critical Points

This is the site of control for hazard identification and/or risk management. The stage at which controls can be applied, which is important in order to prevent or eliminate a security risk.

Checkpoints are identified by analyzing all stages technological process and identifying places where harmful and dangerous factors, contamination of raw materials, products, etc. The control point will be called critical (hereinafter - CCP). There are not many such points. For example, before the process study, 20 control sites were assumed. After the analysis, it became clear that two were enough.

Mandatory features of the CCP are:

1) the identified hazard or harmful factor represents a real or potential threat;

2) preventive actions are needed that are aimed at minimizing the consequences of exposure to the hazard (to achieve the so-called acceptable risk).

For each CCP, limits are determined ( acceptable levels) monitored indicators and develop corrective actions. Particularly widespread use of CCP found in the food industry - the HACCP system (HACCP).

The production control program must contain list of accounting forms and reporting established by the current legislation on issues related to the production control. They are approved by the head of the organization, taking into account the recommendations of the regional divisions of Rospotrebnadzor. The forms of accounting include cards or control logs, as well as log books provided for by specific sanitary rules.

For example, in a catering Results Log medical examinations of employees, contained in Appendix 6 of SP 2.3.6.1079-01 "Sanitary and epidemiological requirements for public catering organizations, the manufacture and turnover of food products and food raw materials in them" .

For each of the forms of control, visual and laboratory-instrumental, as a rule, separate accounting documents are developed. Accounting and reporting documents are maintained by employees who directly carry out control measures and are responsible for organizing production control.

Usually last section The program contains a list of possible emergencies that pose a threat to the sanitary and epidemiological well-being of the population. For example, for a catering establishment, these might be:

Sample Program for public catering organizations can be developed by the territorial division of Rospotrebnadzor. So, the Office of Rospotrebnazor for the Rostov Region offered employers its own version, which you can download.

In addition to the list of possible emergencies, it is recommended to provide a clear procedure for the actions of responsible persons, telephone numbers to which information about the incident must be transmitted.

What is the responsibility for the lack of a production control program

In general, the head of the enterprise is responsible for organizing and conducting production control, and in structural divisions, as a rule, the head of this division.

The obligation of the employer to conduct production control is established by Article 32 of the Federal Law of March 30, 1999 No. 52-FZ "On the sanitary and epidemiological well-being of the population." The same rule states that the employer is liable if such control is not carried out. However, it is impossible to conduct it without an approved program. If, during the inspection, employees of Rospotrebnadzor establish that there is no such document in the organization, this will be equated with a violation of the requirements of sanitary legislation.

In this case, the violator may be fined the amount of:

• from 100 before 500 rubles - for citizens;
• from 500 before 1000 rubles - for heads of organizations and private entrepreneurs;
• from 10 000 before 20 000 - for organizations.

In addition, the activities of the employer may be suspended for up to 90 days.

However, you can get off with a warning if the inspector considers the violation to be insignificant (Article 6.3 of the Code of Administrative Offenses of the Russian Federation).

Answers to your questions

How often to carry out laboratory research during production control?

We draw up a program of production control over the implementation of sanitary and hygienic norms and rules. We do not know how to determine the frequency of laboratory studies of harmful and dangerous factors of production.
Irina GOLUBTSEVA, labor protection specialist (Mozhaisk)

The frequency of production control over the state of research objects depends on the scope of the employer. It is indicated in the standard production control programs, which were approved by Rospotrebnadzor on March 10, 2009. At the same time, it should be taken into account that the multiplicity of measurements can be both reduced (but not more than two times compared to the requirements for industrial enterprises) and increased.

In what cases it is necessary to carry out studies of factors of production?

In what cases is it necessary to carry out studies of harmful and dangerous sanitary factors, and when can this be omitted?
Galina ABAKUMOVA, labor protection engineer (Voronezh)

In the course of production control, visual methods and laboratory tests are used. Laboratory research and testing is mandatory at the following facilities:

• industrial enterprises;
• water bodies used for drinking and domestic water supply and recreational purposes;
• water supply facilities;
• public buildings and structures in which pharmaceutical and medical activities are carried out;
• in the production of disinfection, disinsection and deratization products and services.

If the organization is engaged, for example, in the hotel business, museums, film screenings, has only office rooms, research is not required.

What types of control should be included in the production control program?

We have grocery store. We are preparing a production program sanitary control. Is it necessary to describe in detail how the product control will be carried out?
Olga KOZHEVNIKOVA, labor protection specialist (Kirov)

Yes need. If the organization is engaged in the sale of food products, they will be the object of control. It is necessary to carry out selective control of products at the implementation stage, examining one sample of each type with a frequency of once a year. At the same time, laboratory studies are carried out. It is necessary to indicate in the program that in this case the control is carried out according to organoleptic, physico-chemical and microbiological indicators.

Do I need to undergo special training on production control over compliance with sanitary rules?

Should employees appointed as responsible for carrying out production control over compliance with sanitary rules and anti-epidemic measures have to undergo special training if the organization does not produce anything (aviation of the Moscow Emergencies Ministry)?
Nikolay GORLOV, occupational safety specialist (Moscow)

There is no mandatory requirement, but in some cases special training is provided. Its necessity is determined by the objects of production control. For example, if responsible officer instructed to conduct sampling of food, water, etc. In this situation, you will have to undergo training under the guidance of specialists from Rospotrebnadzor.

In your case, special training is most likely not required.

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The most necessary regulations

Remember the main thing

1 Production control over the implementation of sanitary and hygienic norms and rules is mandatory for all employers, regardless of the form of ownership and the number of employees. Therefore, each employer needs to have a special production control program.

2 The production control program has no time limits. All necessary changes and additions are made to the program as changes occur in the work of the enterprise that affect the sanitary and epidemiological situation or pose a threat to sanitary and epidemiological well-being.

3 To develop a production control program, you can use standard samples. However, they will need to be significantly improved so that the document reflects the specifics of the organization's work.

4 The form of the program and the number of its sections are not approved regulations. Therefore, each employer can develop their own version.

5 If the employer does not have a production control program for the implementation of sanitary and hygienic norms and rules, Rospotrebnadzor employees can punish him with a warning or a fine under article 6.3 of the Code on administrative offenses. The wording in the resolution will be as follows: "for failure to conduct production control."

It is issued according to the requirements of the order of the Ministry of Health and Social Development of Russia dated April 12, 2011 No. 302n.
put into action Decree of the Chief State Sanitary Doctor of the Russian Federation dated November 8, 2001 No. 31.