Guests according to normative technical documentation. Normative and technical documentation

When examining organizations whose charter provides, along with many types of activities, construction activities, in order to obtain a license, one has to deal with an arbitrary interpretation of the concepts "regulatory documentation", "organizational and technological documentation" etc.

Meanwhile, the legal responsibility (especially in case of accidents), the possibility of obtaining a license and the right to use a license depend on how fully secured and how the organization correctly maintains production and executive documentation.

In the composition, for example, of normative construction documentation, some include specifications, manuals, instructions, instructions, manuals, etc., and organizational and technological documentation includes operational control cards, technological regulations, etc.

Therefore, it is probably advisable to sometimes recall the meaning and place of a particular document in the production of construction and installation works.

SNiP 10-01-94 "System of regulatory documents in construction" subdivides regulations on federal, on documents of subjects Russian Federation and on production and industry documents of subjects economic activity.

To federal regulations include:

construction norms and rules of the Russian Federation

· state standards Russian Federation in the field of construction - GOST R;

· sets of rules for design and construction - joint venture;

· guiding documents of the system - RDS. Regulatory documents of the constituent entities of the Russian Federation - territorial building codes (TSN).

Industrial and industry regulations- standards of enterprises (associations) of the construction complex ( STP) and standards of public associations ( ONE HUNDRED).

Manuals, instructions, instructions, etc. release in development requirements normative documentation and they are for reference only. They do not bear the full legal responsibility as regulatory documents.

Organizational and technological documentation includes (SNiP 3.01.01-85), construction organization projects ( pic) and projects for the production of works ( PPR).

operational control cards, technological regulations and others can be used as additional reference material.

To production documentation include: general work log, logs for certain types works, a journal of author's supervision of design organizations, certificates of examination of hidden works, certificates of intermediate acceptance of critical structures, certificates of testing and testing of equipment, systems, networks and devices and other documents for certain types of work provided for by SNiP.

To executive documentation include a set of working drawings with inscriptions on the compliance of the work performed in kind with these drawings or with the changes made to them in agreement with the design organization, made by persons responsible for the construction and installation works.

It should be remembered that simultaneously with the system of regulatory documents in construction, there is standardization system.

Regulatory documents in construction establish a set of norms, rules, regulations and requirements that are mandatory for design, engineering surveys, new construction, as well as for the expansion, reconstruction and technical re-equipment of existing enterprises and structures. They are also obligatory in the production of construction and installation works, in the production building materials, products and designs.

State federal regulations and territorial building codes are developed in accordance with the requirements SNiP 10-01-94 research, design and other organizations and associations, as well as creative teams with scientific potential and the necessary experience practical work in the relevant area.

Construction organization project ( pic) as part of the organizational and technological documentation is binding document for customers and contractors. The design plan must be developed by the general design organization.

Project of work production ( PPR) is developed by the general contracting organization or subcontracting construction and installation organization at the expense of its overhead costs. If this work is not possible on their own WEP can be developed by order of a design, design organization that has the appropriate license.

It is prohibited to carry out construction and installation works without an approved construction organization project and a work execution project. It is not allowed to deviate from the decisions of construction organization projects and work execution projects without the consent of the organizations that developed and approved them.

Unfortunately, it must be noted that not all documents stamped with "POS" or "PPR" are such. Most often, a simplified construction plan is issued for POS, which is used to collect signatures from coordinating organizations, for PPR - a crane binding scheme, without which the general contractor cannot put the crane into operation.

Meanwhile, the composition and content of PIC and PPR are strictly regulated SNiP 3.01.01-85.

The main documents in terms of volume from the total volume of drawings as part of the WEP are technological maps. Technological maps are developed for construction processes, the result of which are finished structural elements, as well as parts of the structure. Organizational and technological decisions taken as the basis for the development technological maps, designed to provide high quality, safety and trouble-free performance of work in accordance with the requirements of applicable rules and regulations construction industry.

Technological maps should be developed in accordance with the requirements "Guidelines for the development of standard technological maps in construction" or "Guidelines on the development of standard technological maps in construction".

The flow charts include sections: scope, organizational and technological solutions (work flow diagrams, work instructions, requirements for operational control quality, work schedule, safety engineering solutions), material and technical resources (the need for machines, mechanisms, tools, fixtures, inventory, materials, structures, semi-finished products and operating materials) and technical and economic indicators.

The general work log as part of the production documentation must be drawn up in accordance with the requirements of Appendix 1 SNiP 3.01.01-85. Forms of special journals are given in the relevant SNiPs. For example, the log form welding work given in SNiP 3.03.01-87. The form of the certificate of examination of hidden works is given in Appendix 6 of SNiP 3.01.01-85. List of special journals is established by the general contractor in agreement with subcontractors and the customer.

Executive documentation must be kept in in full. In addition to working drawings, the set of as-built documentation includes executive schemes pile fields, mounting horizons and others.

Organizational, technological, production and executive documentation is submitted by working commission(if necessary, and the state commission) when putting the object into operation.

Y.DOLADOV,

Ph.D., SamGASA,

Yu.PANICHKIN,

head of the PPR department of JSC "Orgtekhstroy"

url: http://www.zodchiy.ru/s-nfo/archive/02.98/page5.html

GOST R ISO 11442-2014

NATIONAL STANDARD OF THE RUSSIAN FEDERATION

TECHNICAL DOCUMENTATION FOR PRODUCTS

Documentation management

technical product documentation

Document management

OKS 01.110; 35.240.10

Introduction date 2016-01-01

Foreword

1 PREPARED BY Interecoms Scientific Research Institute for Communications Economics and Informatics (Interecoms Scientific Research Institute LLC) based on its own authentic translation into Russian of the standard specified in paragraph 4

2 INTRODUCED by the Technical Committee for Standardization TC 100 "Strategic and Innovation Management"

3 APPROVED AND PUT INTO EFFECT by Order of the Federal Agency for Technical Regulation and Metrology dated November 26, 2014 N 1865-st

4 This standard is identical to the international standard ISO 11442:2006 * "Technical product documentation. Document management" (ISO 11442:2006 "Technical product documentation. Document management")
________________
* Access to international and foreign documents mentioned hereinafter in the text can be obtained by clicking on the link to the site http://shop.cntd.ru. - Database manufacturer's note.


When applying this standard, it is recommended to use instead of reference international standards the corresponding national standards of the Russian Federation and interstate standards, details of which are given in the additional appendix YES

5 INTRODUCED FOR THE FIRST TIME


The rules for the application of this standard are set out in GOST R 1.0-2012 (section 8). Information about changes to this standard is published in the annual (as of January 1 of the current year) information index "National Standards", and the official text of changes and amendments - in the monthly information index "National Standards". In case of revision (replacement) or cancellation of this standard, a corresponding notice will be published in the next issue of the information index "National Standards". Relevant information, notification and texts are also placed in the information system common use- on the official website of the Federal Agency for Technical Regulation and Metrology on the Internet (gost.ru)

1 area of ​​use

1 area of ​​use

This standard establishes the basic rules for organizing work with technical documents.

2 Normative references

This standard uses normative references to the following standards*, which should be taken into account when using this standard. In the case of references to documents that have an approval date, only the edition indicated should be used. Where no approval date is given, use latest edition reference documents, including any amendments and modifications thereto:
_______________
* See the link for the table of correspondence between national standards and international standards. - Database manufacturer's note.


ISO 10209 Technical product documentation. Dictionary. ISO 10209-1 Technical product documentation - Vocabulary - Terms relating to technical drawings, product definition and related documentation

ISO 16016 Technical product documentation. ISO 16016 Technical product documentation — Protection notices for restricting the use of documents and products

Note - When using this standard, it is advisable to check the validity of reference standards in the public information system - on the official website of the Federal Agency for Technical Regulation and Metrology on the Internet or according to the annual information index "National Standards", which was published as of January 1 of the current year, and on issues of the monthly information index "National Standards" for the current year. If an undated referenced reference standard has been replaced, it is recommended that the current version of that standard be used, taking into account any changes made to that version. If the reference standard to which the dated reference is given is replaced, then it is recommended to use the version of this standard with the year of approval (acceptance) indicated above. If, after the adoption of this standard, a change is made to the referenced standard to which a dated reference is given, affecting the provision to which the reference is given, then this provision is recommended to be applied without taking into account this change. If the reference standard is canceled without replacement, then the provision in which the reference to it is given is recommended to be applied in the part that does not affect this reference.

3 Terms and definitions

This International Standard uses the terms and definitions given in ISO 10209-1 and the following terms with their respective definitions:

3.1 analysis(analysis): The part of the product development process concerned with the preparation of the requirements specification.

3.2 approval phase(approval phase): The stage in which the content of a document is formally reviewed and approved.

3.3 archival copy of the document(archive master): Document reproduction for long-term storage in the appropriate encoding format.

3.4 archiving phase(archiving phase): The stage in which product documents are transferred from the active document repository to the historical archive.

3.6 preliminary design(basic design): Part of the product development process involving the evaluation of design proposals and the preparation of basic design documentation.

3.7 conceptual design(conceptual design): Part of the product development process involving the preparation of design specifications and a design proposal.

3.8 creation phase(creation phase): The stage in which design documentation work is carried out.

3.9 technical design (detailed design): The part of the product development process that includes the development of the final product definition.

3.10 document(document): A fixed and structured amount of information developed and communicated as a cohesive unit between users and systems.

[IEC 82045-1:2001]

3.11 document reproduction(document replica): An exact or close copy of the original document.

3.13 document status(document status): Step (stage) life cycle finished document.

3.14 original document(original document): Document containing technical description(defining) the product and forming the basis for its future changes.

3.15 release (document)(release): Create a document that is usable for its intended purpose.

3.16 release phase(release phase): The stage of release of the finished document.

3.17 reproduction fidelity(replica fidelity): The quality of a reproduction of a document in terms of conveying the information contained in the original document.

3.18 review notice(revision notice): Part of a document (a separate document) containing information about the revision of the product documentation.

3.19 revision phase(revision phase): The stage in which changes are made to the product documentation.

3.20 requirements specification(specification of requirements): general requirements, official requirements (eg laws, regulations, directives) and corporate requirements.

3.21 storage/active phase(storage/active phase): The stage in which the active documentation is stored.

3.22 signed document(signature document): A copy of the original document that has the approval required by the customer and provides the basis for subsequent approvals.

3.23 working copy(viewing copy): A reproduction of a document intended for viewing, editing, and making hard copies.

4 Original and reproduced documents

4.1 General

The following points will help you use the documentation system and make it easier to understand how it works.

4.2 Original document

The original document (primary source document) has no identified documentary source. A single original document or a system of associated original documents form technical definition(description) of products. The original document forms the basis for changes throughout the life of the product.

Each approved original document is stored in the archive of originals (electronic storage). Access to this archive is regulated by special procedures "input / output accounting (registration)". original document in electronic form stored in an identified format on a special storage medium (for example, magnetic or optical). If documents are drawn up manually, then the carrier of representative data (figure, text) can be a medium convenient for reproduction, for example, paper or film. Any revision must be made in strict accordance with the original document.

If the preferred file format is no longer supported (eg vector format), then the original status is transferred to a durable file format (eg raster format). As a rule, part of the information is lost in this case (see 4.5). Migration to a different file format may also depend on corporate procedures in place.

4.3 Signed document

The original document requires normal approval procedures. Some documents are approved by the customer or an official body. A signed document may require additional approval. Usually it is drawn up on paper. It is a copy of the original document. This document cannot be changed without additional approval with signature and seal.

4.4 Working copy

A working copy of the document is used for viewing, making changes, making hard copies (printed reproductions). In electronic form, it is a raster document for screen viewing or a punched card with microfilm, made in one way or another.

4.5 Archival copy of the document

For documentation submitted in electronic form, a reproduction of the document (see 4.6) is necessary to ensure its long-term storage. The reproduction is saved in a verified neutral format. The format of the archival copy of the document should be easily interpretable and reproducible for a certain period of time (this may depend on the life of the product). The presentation of products must be open and independent of future versions of the electronic tools and software used.

Note - Typical formats for a digital archival copy of a document: TIFF (raster), SGML, XML and STEP.

4.6 Document reproduction, fidelity of reproduction

A document reproduction is an exact (almost exact) copy of the original document. A reproduction may lose some of the information compared to the source. The degree of fidelity of reproduction of information is classified taking into account the possibility of reproduction of the document to convey the information contained in the original document.

The values ​​of the degree of accuracy of reproduction reproduction are classified as follows:

- cloned reproduction (exact copy);

- equivalent reproduction (with some loss of information for the target equivalent);

- significant reproduction (some properties of the original may be lost, for example, color).

5 Phases of work with project documentation

5.1 General

The following provisions indicate at what stage of the project cycle the documents under consideration should be developed. All stages of the product development process can be divided into analysis, conceptual design, preliminary design and technical design (see Figure 1).

Usually, technical task is a specification of general requirements, specific requirements and corporate requirements.

Design specifications are considered as the basis for subsequent developments. These specifications may contain possible functional solutions and/or representations of the form. They form the basis for evaluating one or more proposals under consideration. The result of this assessment is the basic project documentation.

At the stage of the technical project, the documents are prepared for their intended use and formalized in accordance with established rules document management.

Figure 1 - Stages of the product development process

5.2 Development technical documentation for products

At various stages of the design documentation development process, data is stored, transmitted and presented in accordance with established rules. The records management process is divided into phases corresponding to specific activities (see Figure 2).

The transfer of data from one phase to another is carried out in accordance with the established procedure corresponding to the stage in question. These procedures must be documented.

Figure 2 - Phases of work with project documentation

5.3 Creation phase

The phase in which the actual content of the document is set is called the "create phase". The existence of a document in this phase starts from the status "in preparation" to the initiation of the status "under review". The document in the creation phase is owned by the developer. Therefore, the document must be subject to prior review (eg, the document cannot be used for binding agreements).

If, according to special requirements, it becomes necessary to use the document in this phase for binding agreements (for example, orders for raw materials, development of tools used during the execution of purchases), then the limits of the document's intended use should be clearly indicated.

Any use of the document must be checked by the developer.

5.4 Approval phase

Upon completion of the work on the development of the document, the phase of its approval begins. The corresponding status of the document is "under consideration". A document with this status is owned by the developer. The requirements for this phase are the same as the requirements for the document preparation phase. If the document is rejected, it is returned to the developer and goes into "in preparation" status before changes are made.

The final status of the document in the approval phase is "approved". If necessary, the status is indicated in a separate document. In other cases, the document is immediately subject to release (publication).

5.5 Release phase

Issuing a document is an activity that does not require approval. Timing can be used to coordinate published documents and other activities within a project.

A document can be released if it is reviewed and approved in accordance with internal procedures managing organization. This department is responsible for the content of the document in the organization that is the official owner of the project.

The issued document is officially valid, has the status "released" and can be used for its intended purpose. The local production environment may have its own naming conventions for this status. Status names should be clearly defined.

5.6 Storage/active phase

Storage/active phase - storage of the issued document in order to provide access to authorized users to read and copy it.

The normal form of distribution is the acceptability of a document for a user within the system as intended. Attachment tools to e-mail and alternative media (microfilm punched cards, printouts, tapes, floppy disks, CDs, etc.) can also be distributed to users not registered on the Internet (not integrated into the network).

Distribution is carried out on the basis of a list indicating all documents issued at the same time (they usually refer to the same project, equipment, etc.).

5.7 Review phase

Revision implies that the cloned copy of the saved document has been reviewed, submitted for revision, and assigned the status "in preparation". The original document remains valid, available to users. The system then generates a "under revision" warning according to the expected new version. The user then decides whether to check with the appropriate device, use the existing version, or wait new version document (see Figure 3).

The modified copy has a new revision index. The "in preparation" status is triggered before the approval phase. When the revision is approved and the release procedure is completed, the document is deposited (enters the active phase).

When a document is released and distributed for later use, new formal rules and procedures are introduced that describe how changes should be made. Review rules are given in section 7.

5.8 Archive phase

The archiving phase is initiated when a document is transferred from the active document store to the archive to prepare an archival copy of the document. At the same time, the access time to the document increases significantly. In addition to the new document, the archive contains:

- previous versions of the active document;

- replaced/replaced documents;

- deleted documents;

- documents for obsolete products.

6 Document life cycle status

At different processing phases, the document acquires different statuses (see below). The status must be specified when printing a document or an alternative function of the system:

- the status "in preparation" means that the document exists, but has not yet been officially released for production use;

- the status "under review" means that the document has been prepared and is subject to review, endorsement, verification and approval;

- the status "approved" means that the document is ready for release, but has not yet been officially released for its intended use;

- status "released" means that the document has been prepared, reviewed, reviewed and approved. The document can be used for its intended purpose;

- status "replaced" means that the document is still available, but has already been replaced (replaced) by another document;

- status "deleted" means that the document is no longer available as an active document.

Figure 3 illustrates the processes of document movement and its acquisition of various statuses during the life cycle. In addition to the statuses defined above, there may be a local step by step process lower level below.

Figure 3 - Document lifecycle statuses

7 Revision rules

There is a need to distinguish between types of document revision depending on the activities of this revision and the considered period of the document's life cycle.

Different revision rules may be applied depending on the type of document, its subject matter, its legal features, and its degree of advancement in the product development process (see Appendix A).

The review process is being improved and maintained. Clear revision rules are defined, as well as the procedure for their practical implementation.

8 Information security

8.1 General

Special procedures have been developed to determine the levels of user access to information. In addition, there are special requirements for the definition of an authorization procedure that corresponds to the goals of access, properties working environment and the order of its formation.

These procedures serve both individual user operations and system functions.

8.2 Authorization

It is necessary to develop procedures that determine the authorization of the operations of creating / designing, reading / copying, checking / approving, revising the content of the document, transferring the document to the archive (see table 1).


Table 1 - Examples of providing access to documents with different life cycle status

8.3 Notice of protection

These notifications prevent unauthorized access to the document. Notices are in accordance with ISO 16016.

Annex A (informative). Model document revision rules

Annex A
(reference)

A.1 Simplified revision rules

Simplified revision rules apply primarily to the document developer in connection with design changes. They initiate additional parallel (follow-up) activities if:

- changes preconditions project;

- the emergence of new tasks due to improper distribution of functions, insufficient working space, poor quality;

- the desire of the manufacturer to change the design in accordance with the existing technological process;

- simplification of products in order to reduce material costs.

The revision information may include a description of the technical changes themselves, as well as an estimate of the associated costs.

A.2 Formal revision rules

In the later stages of product development, design documents can be widely shared and discussed. Evaluation of documentation requires the creation of formal revision rules. There are two types of revisions:

- introduction of technical changes in order to ensure interchangeability of new and old versions. In this case, the form, degree of conformity and functions do not change, and the identification number is retained;

- introduction of technical changes that exclude the interchangeability of new and old versions. In this case, the form, degree of conformity and functions change, as well as the identification number.

During the period of storage / active phase, a revision of the document is also carried out. Publish the document, issue a notice of revision, which:

- substantiates the significance of the changes;

- indicates a change in positions;

- formulates the reason for the changes (if necessary);

- indicates the consequences of the changes;

- indicates the conditions for ensuring the effectiveness of changes in the components under consideration;

- contains other information about the changes made to the document.

The revised product documentation is submitted (together with a notice of revision) to the approval phase for review (approval) of the document. Next comes the documentation distribution phase. As part of this phase, the document is copied and distributed to subscribers in accordance with the subscription list for the publication.

Appendix YES (reference). Information on the compliance of reference international standards with reference national standards of the Russian Federation

Appendix YES
(reference)

Table YES.1

Bibliography

UDC 005.92:006.354 OKS 01.110; 35.240.10

Keywords: approval phase, archiving phase, basic design, creation phase, technical design, conceptual design, document status, document reproduction, original document, reproduction fidelity, signed document
__________________________________________________________________________



Electronic text of the document
prepared by Kodeks JSC and verified against:
official publication
M.: Standartinform, 2015

(NTD) - a document that establishes requirements for objects standardization, obligatory for execution in defined. areas of activity, developed in the established. order and approved by the competent authority. Main types of NTD - standards and specifications

Big encyclopedic polytechnic dictionary. 2004 .

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