Internal order on the appointment of a person responsible for the equipment. sample order

If the company does not have one or another important position, these duties should be entrusted to one of the employees. We will tell you how to prepare an order for the appointment of responsible persons so that it does not cause claims from the GIT.

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Appointment of a responsible person: sample order

In the process of development of the organization, it may have new tasks and needs that are not satisfied by the personnel available to the company. However, it is not always necessary to hire a new employee in such a situation: it is quite possible that one of the existing employees will successfully cope with the problems that have arisen. So, if there is no relevant service or labor protection specialist in the state, then under certain conditions, in particular, if the number of employees does not exceed 50 people, the employer can assign the appropriate duties to another employee of the organization (part three of article 217 of the Labor Code of the Russian Federation). This is possible with the consent of the employee. The requirements for the necessary competence (education, work experience, training) of the responsible person must be determined by the employer himself.

Note! The necessary responsibilities can be distributed among several employees, for example, heads of structural divisions of the organization.

The procedure for appointing a responsible person allows you to close the staffing needs of the organization without creating an additional position. In addition, in some cases, it will help not only to solve the current problems of the company, but also to avoid problems during the inspection by specialists. state labor inspectorate- for example, if we are talking about the position of the person responsible for labor protection. In this case, the inspectors will be satisfied with the presence in the organization of an order to appoint a responsible person, whose duties include ensuring the required level of labor safety at the enterprise. Having decided on a specific candidate, it is necessary to issue an order to appoint a responsible person.

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Obligations of the employer when appointing a responsible person

Since there is an increase in the workload of the employee, the issue of additional payment. Depending on the number of new duties of the employee, they can be reflected in the order, amend the job description, or conclude additional agreement to the employment contract(Article 72 of the Labor Code of the Russian Federation, letter from Rostrud dated October 31, 2007 No. 4412-6).

Determining the responsibilities of the person responsible for a particular block of work, you can be guided by the same regulations as in the development job description specialist, taking into account the specifics of the organization. In we will bring specific example determining the list of job responsibilities when appointing a responsible person.

As a rule, the appointment of a responsible person implies the need for such an employee to acquire additional skills and knowledge in the area of labor tasks entrusted to him. In this regard, it is advisable to send the selected employee to special training, which will allow him to quickly get up to speed and effectively understand a new field of activity for him (Procedure approved by the Decree of the Ministry of Labor of Russia, the Ministry of Education of Russia dated January 13, 2003 No. 1/29). After studying, it is necessary to organize a procedure for testing the acquired knowledge, according to the results of which, in case of successful certification, this employee will be able to perform the duties of a person responsible for the block of tasks entrusted to him along with the main job.

Functions of the responsible person

An order to appoint a responsible person is issued if the employer needs to assign additional functions to the employee, which he will perform in parallel with his main job. At the same time, since we are talking about the imposition of additional duties on him, their scope is usually limited to a few specific tasks which allow him to effectively cope with his main work. Such duties may include work books, issue wages, supply control labor protection to the enterprise and other similar functions.

An example of an order for the appointment of a responsible person will be required to appoint any employee to act as a cashier for payroll in organizations that do not have a cashier on staff, or in subdivisions of an organization located in a territorial distance from the head office (workshops, warehouses).

Order on the appointment of a responsible person

Employees who are responsible for solving certain issues in the company, for example, labor protection or fire safety, are appointed by order of the head of the organization (part 3 of article 217 of the Labor Code of the Russian Federation, clause 12 of the Fire Safety Standards approved by order of the Russian Emergencies Ministry of December 12, 2007 No. 645). As a rule, these are employees who bear similar responsibilities by type of activity. In this case, the order usually indicates the position of the responsible employee.

Reissue of an order when transferring a responsible person to another position

Sometimes a situation arises in a company that an employee who, by special order, was appointed responsible for a particular labor function, was transferred to another position. For example, this may affect the responsible labor protection, fire safety and so on. In such a situation, in order to avoid misunderstandings and disputes, experienced personnel officers recommend reissuing this order. However, in some cases this can be dispensed with: it is clearly indicated when it is not necessary to reissue an order to appoint a responsible person.

The frequency of reissuing an order for the enterprise on the appointment of responsible persons

Labor legislation does not provide for the annual reissuance of an order for the enterprise on the appointment of responsible persons. The responsible person shall perform these duties until the respective order is canceled or the labor relations(Art. 8, 57, 72 of the Labor Code of the Russian Federation). Thus, there is no need to annually reissue an order on the appointment of a person responsible for the performance of a particular labor function.

Transfer of authority of a responsible person to another employee

The duties of the sick performer are assigned to another employee by order. We recommend that in the Instructions for the office work of the organization or in another local regulatory act, provide for the procedure for transferring instructions to other executors if the main executor is absent - business trip, vacation, illness.

The performance of official duties related to material values requires a separate documentation. An employee who takes responsibility for valuables is responsible for their safety.

There must be an agreement between the employer and the employee liability. The enterprise issues an order on the appointment of a person and the scope of his duties.

The order has no legal force to determine the liability of a person. Only an agreement can be the basis for the recognition by the employee of responsibility and readiness to cover the shortage when it is revealed.

Algorithm for hiring a financially responsible person

The category of financially responsible persons is determined by the type of work. Acceptance Exception the position is underage. Under 18 years of age, no liability agreement is concluded. In the absence of an agreement, a claim for a shortage can only be made in the amount of an employee.

Material liability occurs during the execution of work:

Reception and issuance Money.
Carrying out operations for the purchase and sale of goods and their storage.
Acceptance for storage of material assets and participation in other similar works.

The legislation establishes a list of works performed by financially responsible persons. At the enterprise, the list must be confirmed in the collective agreement, signed by employees or their representative and trade union body(if it is available at the enterprise).

Employer has the right to to supplement the range of positions with financial responsibility and approve the list:

An independent local act.
Include it in the provisions of the collective agreement.
Secure with an order for the enterprise.

Separate instructions must be developed for each position.

Assignment rules

The procedure for hiring a person for a position with liability does not differ from the employment of other employees. The employee must apply in the name of the head of the enterprise. After the approval of the employer, a conclusion is made.

Before signing labor agreement worker should be familiar with conditions:

job description;
collective agreement.

Additional documents are signed by the employee after the conclusion of the employment contract.

The order to appoint a financially responsible person is concluded after the execution of all documents and is also submitted to the employee against signature.

In labor office work accepted agreements :

Individual full liability. In case of detection of damage caused by the fault of the employee, the shortage is covered by the employee solely and in full.
Collective form of responsibility. The amount of damage is distributed among all employees of equal participation in the performance of duties. The contract is not concluded if there is an incomplete schedule.

Only one type of contract can be drawn up with an employee. Before accepting valuables at the site, it will be necessary to carry out and determine the balances, the transfer of which is carried out according to the act. Otherwise, it will be difficult to prove the damage.

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When drawing up an order on individual responsibility items must be entered:

Standard order data is the name of the enterprise, number, date of the document, place of compilation and its name: “appointment order ..”.
Data of the surname, name, patronymic and position of a full-time employee.
A brief description of material assets and obligations for their safety.
Date of commencement of liability (may not coincide with employment).
Information about the person who signed the document - position, surname, initials, signature.

Duty to issue an order assigned to the personnel body, but it is signed only by the head or the person replacing him by order.

The order must be submitted to the employee for review, which is recorded at the end of the document with a signature, date and decryption of the data.

If a person is included in the list of persons of collective liability, an addendum is issued to the previously issued order. A link to the main document is published in the text of the order. New edition the order is not made due to the need to comply with the dates from which the time of responsibility of each of the employees is counted.

Accounting and storage of this document

The order is stored for a period that each of the employers determines independently.

The order can be issued in 2 copies, one of which is archived for 5 years, the second is attached to the liability agreement and stored for the entire duration of the agreement.

See the following video about the liability of employees:

When a responsible person is appointed to a particular position, an appropriate order is issued. The document specifies the type of responsibility, as well as the full name and position of the employee. How to draw up this order, form and exemplary sample filling right now.

In any enterprise, it is important to establish not only specific official duties but also their area of responsibility. The division of people into posts is carried out in accordance with internal rules work schedule, as well as on the basis of confirmed data on their qualifications:

qualification for a diploma of secondary vocational or higher education;
data on internal training in the company or information on the passage of courses in third-party organizations (for example, retraining or additional education courses);
data confirming successful completion qualifying examination in accordance with their specialty.

Based on these data, an internal division of responsibilities and a list of related job responsibilities are established:

electrical safety (in this case, certain categories are assigned that allow a specialist to work with a certain type of electrical equipment);
fire safety - i.e. responsibility until the occurrence of possible emergency situations associated with a threat to life and health of people and material values;
preservation of equipment, materials and other property objects from damage and loss (including goods) - liability;
responsibility for carrying out operations, moving especially valuable things - for example, cash, bank documents, metals, etc.;
responsibility of people who work for industrial enterprise and directly interact with sources of increased danger: we mean production facilities, hazardous chemicals, as well as special devices for laboratory research.
responsibility for the protection of working conditions, i.e. maintaining normal indicators workplace in accordance with accepted criteria.

Thus, the responsibility is mainly reduced to ensuring safety and material values in normal operation, as well as in emergency situations.

Sample 2019

At the legislative level, there is no clearly approved form of an order to appoint responsible persons, regardless of specific positions. Therefore, the organization has the right to independently approve the sample, which must contain the following information:

the full name of the company (for example, Company with limited liability"Flight"), which fully corresponds to the official name;
date of issue of the order, its number, and full title;
Name of the responsible person who issued the order to appoint the employee (usually this is CEO, his deputy or employees who perform their duties);
the preliminary part of the text (preamble), which indicates the main task, a reference to a specific law, on the basis of which the corresponding decision was made;
its very essence;
then the signature of the director, sending and seal of the organization is put.

The following example can be used as a sample order for the appointment of a responsible person:

NOTE. A person who is appointed to a new position must put his signature, a transcript of the signature and prescribe the position, as well as the date of actual acquaintance with the text. The signature is also put in the register of internal documents of the company, which also records the fact that the order was issued.

An example of a real, completed document:

It is allowed to appoint both one person and the whole team to different positions with the help of one order.

Varieties

Depending on the position to which the appointment of the responsible person is approved, the document may have its own design features. The following are the most common examples.

Appointment of a financially responsible person

These include employees who are directly responsible for property objects, mechanisms, equipment, as well as the safety of documents and funds:

cashiers, hall controllers, salespeople;
some employees of banking organizations;
representatives of the administration who make important financial decisions that affect the development of the organization;
warehouse workers, as well as all employees who are responsible for the safety of the company's property;
drivers of vehicles carrying goods and other material assets;
accounting staff who work with documents of a financial nature.

As a rule, it is written in a separate line that we are talking about financially responsible people. Usually this statement fits into the title of the document.

NOTE. The provisions on liability, possible punishments are always prescribed in individual and collective labor contracts. If these instructions are not available, even the fact of drawing up an order does not entail the acceptance by the employee of liability.

It should be understood that liability is understood as the recovery of funds from him or other measures for the damage caused. In this case, material damage can be caused not only by actions, but also by inaction. IN employment contract cases of occurrence and the corresponding measures that are applied as a penalty are always prescribed.

Other cases

All other cases can be conditionally combined into one group. The fact is that the conclusion of additional agreements on liability is provided only in situations where it is a question of liability. Therefore, if an employee, for example, receives additional responsibilities for maintaining personnel documents, it is enough to reflect this fact only in the order. One example is shown in the figure.

Thus, with the help of it, you can assign any group of duties to a person, for example:

maintenance, storage, movement tracking work books and other personnel-related documentation;
scheduling vacations, shift schedules, timesheets taking into account working hours, etc.;
transfer of responsibility from one employee to another or to a group of persons due to vacation, prolonged illness or other reasons;
Responsibilities for ensuring the uninterrupted supply of the enterprise necessary materials, raw materials, equipment, etc.

By general rule the document comes into force from the day when the director or other authorized person signs it. Sometimes the text itself contains a mention of the date from which it will come into effect. Then you should focus on this day. However, it is important to keep in mind that in the case of the appointment of financially responsible persons, the order will become legally effective only after the signing of an additional agreement between the employer and the employee.

The order on the appointment of a responsible person is one of the most important documents issued by the head during production activities of this enterprise. Its creation is directly related to the organization of the normal operation of the company and serves as one of the ways to solve specific production problems.

Purpose of the document

As you know, any order is a special legal act, which is based on the instruction of the management, which is mandatory for execution by a certain official. This document is intended to address the organization's operational and core objectives. In this sense, the "Order on the Appointment of a Responsible" is especially important. With its help, it is possible to establish the work of the enterprise in a certain direction, by attracting individual specialists.

The purpose of creating this document is to increase the responsibility of specific employees to solve generally important production tasks. The order to appoint a responsible person belongs to the category. Depending on the specific field of activity, it may relate to the following issues:

liability;
fire safety;
retraining and advanced training;
labor protection and TB;
turnover of expensive materials and valuables;
use of sources of increased danger available at work;
turnover of securities.

The authority regarding the appointment of a certain responsible person, in addition to the head, also has in which this employee works.

Order structure

The order on the appointment of a responsible person is drawn up in any form. Some single unified form not provided for this document. In principle, it is compiled by analogy with and includes standard subsections that contain certain information:

"Hat". At the top of the form is the full name of the company, its form of responsibility and logo. The place, date, title and registration number of the document are also recorded here.
"Preamble". It is a description of the essence of the document and the purposes for which it was created. The information is presented concisely, literally in a few phrases. In addition, the preamble may contain a list of individual regulations that served as the basis for issuing this document. The subsection ends with the word "I order."
"Body". It sets out the content of the order and specifically indicates the employee who is assigned the relevant duties, and the one who will perform this work in his absence.
"Conclusion" is the signature of the head and familiarization with this order of responsible persons.

When issuing this document, it is necessary to clearly indicate from which moment it comes into force. In some cases, the scope of assigned duties requires the conclusion of an additional agreement to the labor agreement with this employee. All this must be noted in the order and completed before the appointed date.

Assigning Responsibility for PB

As an example, consider a sample order on the appointment of a person responsible for compliance with, for example, fire safety at an enterprise. Such a document has standard subsections and is drawn up on a blank A4 sheet or letterhead.

When compiling it, it is necessary to rely on the relevant laws and regulations (Law "On Fire Safety", " Technical regulation PB", as well as other departmental documents and the enterprise itself). The main text of such an order should consist of three parts:

Ascertaining. It usually begins with the words "to provide" or "in connection with the conduct."
Administrative. In its text, the essence of the issue is stated. First, a document is approved on the basis of which the selected person will conduct his work. The next item after the word "appoint" indicates the employee who will do this.
List of attached documents.

The second part must necessarily list the following responsibilities of the selected candidate:

conducting briefings with employees;
maintaining appropriate logs;
checking the status of jobs.

The order is signed by the head and brought to the attention of the relevant employee.

About reporting

Fulfilling their functional responsibilities, employees of the enterprise periodically report on the work performed to the appropriate authorities. To streamline this activity, it is necessary to issue an order. It will help increase the responsibility of individual employees for the work assigned to them.

The template for reporting, as a rule, has a standard form and consists mainly of three items:

Appointment of specific responsible persons. This part can be issued as a separate application, which lists the basic information (the name of the reporting form, information about the place and timing of its submission, information about the contractor).
The assignment of duties to the main specialists of the enterprise, who must ensure that their subordinates fulfill the tasks assigned to them.
An indication of the person who will monitor the appropriate implementation of this order.

All employees mentioned in the document must be familiarized with it personally (against signature).