Thank you for your conscientious work. From the heart and soul

Who can and should write a letter of thanks.
How to write text thank you letter.
What is the use of a thank you letter?

Find a reason to write thank you letter almost always possible.

For example, a letter of thanks for cooperation in the business community is considered a sign of good taste, an element of respect for sponsors, partners, clients or investors.

It is also customary to follow the achievements and excellent work of the staff. Here, a letter of thanks addressed to the employee for a special contribution to the development of the industry, company, participation in an important project, performance of a special assignment, anniversary birthday or anniversary of work in the company would be appropriate. There can be many options, and such attention is pleasant for any person - you show that you have not forgotten.

I know managers who personally write a letter of thanks to the parents of especially distinguished specialists.

Thank you letter is an after-sales service

Aleksey Ivanov, director of creative agency with marketing thinking "MasterUm", Moscow

Writing a thank-you letter to a customer is a great after-sales service. At the same time, a thank you letter should be written by hand. Such a gesture seems to say: the CEO is ready to find time for his clients. For example, in dry cleaners, you can put such thank-you notes in the clothes of the client after washing.

To whom to write a thank you letter and for what merits

In a few words - for any action that a person has done in your favor. Absolutely for any action. The more unexpected the thank you note, the better. There are no special restrictions here: it all depends on the specifics of the field of activity and your imagination.

Why are they so important

Writing a thank you letter is the right thing to do from a moral standpoint: you are showing personal respect.
Competitive advantage.
Motivation of the client (employee, partner), his readiness for new cooperation and work with your company.

3 examples of letters to send to a customer as a thank you for a purchase

How to Write a Thank You Letter

Usually, a thank you letter is written in any form. But nevertheless, it remains a business document, so you need to follow a few rules.

First of all, The letter of thanks is written on the letterhead of the company. Sections of the letter should include:

Header of the letter - indicating the specific company or person to whom gratitude will be expressed.
Addressing the one you thank.
The text of the letter - it reflects the essence of the appeal.
Information about the person who expresses his gratitude - full name, position, signature.

If you're writing a thank you note by hand, choose a subtle and simple card. A reliable solution would be a white or cream-colored card with "Thank you" embossed on the front. Cards with messages on the back, overly embellished, cluttered and "cute" should be avoided.

Handwriting deserves special attention. If you are unsure of the clarity and quality of the handwriting, show a copy to a substitute. Try to practice a few times before writing. AT last resort, you can ask a person with calligraphic handwriting. But don't forget to sign the letter yourself.

If there is no recipient's email address, sending an email is the only solution. Also, this option is preferable if you communicated with a client or partner on e-mail. The only drawback is the high probability of ignoring such letters. After all, leaders receive a lot of letters every day. To stand out from the rest, you still shouldn’t be too luxurious. email or send an e-card using a third-party site. After all, such mail will be perceived as advertising, because of which it can be ignored. Keep your email short, simple, and timely.

How to choose the right gift for business partners and please: 5 tips

Second. Contact the addressee. Employees in companies are traditionally addressed as "Dear (-th) ...". Such an appeal will emphasize a respectful attitude towards the interlocutor. Refuse the appeals "Dear (s)" or "Mr. (Madam)" - such appeals look insincere and awkward, going beyond official style. If you are in a close relationship with the recipient, the expression "Dear" can be left.

The appeal "Dear, dear (name, patronymic)" will be appropriate for a personal appeal. If you are writing gratitude to the team, it is better to use the appeal “Dear colleagues!” And in the text of the letter, specify which team you are thanking.

When sending a letter of thanks to a partner company, an appeal to the head is provided, and gratitude to the organization itself and the team is already noted in the text itself.

3. Specify the initiator of gratitude. Write who and whom thanks. You can express gratitude on behalf of the company, yourself personally or the head of the structural unit. For example:

“LLC “Karavan” thanks”;
"Management of the company" AVS "...";
“On behalf of the LLC Rassvet team and on my own behalf, I thank you…”.

At the same time, it is necessary to take into account - on behalf of the whole company they express gratitude for the provision of goods, services or opportunities. When thanking the team or employee of the organization, it is preferable to address on behalf of the head:

“We are sincerely grateful…”;
"We thank …";
"I express my gratitude to your team ...".

The appeal can be unconventional and solemn: “I, as the head (director) of the Company, want to thank with all my heart ...”.

It is worth resorting to such a wording in exceptional cases when gratitude is expressed for a contribution that is significant for the entire company.

4. Indicate who you are thanking. You can send a letter of thanks in relation to the entire organization, its management, team or individual employee. Due to personal gratitude, you will single out a person from the team for their professionalism, successes and achievements. Personalization in this situation involves addressing the addressee to you:

“On behalf of the entire Company, I would like to thank you.”
"Thank you".

If you write to partners and want to thank the whole team for the services and opportunities, you should specify to whom the gratitude is directed:

“We sincerely thank the staff of your company”;
“ABC Company thanks your company”.

When thanking the team, it will be useful to indicate personalities (however, no more than five to seven people):

"Dear colleagues! I, as a leader, am very grateful to the team of the scientific and editorial department of our company, namely…”.

In the case of a large team, it is not worth listing everyone by name, you can specify the leader of this team.

Practitioner tells

Alexey Dmitriev, director of corporate development trading network Enter, Moscow

Every month, department heads choose one or two employees who have demonstrated super results over the past period. This assessment is subjective. In particular, an employee who, on his own initiative, has taken on the duties of a colleague who went on vacation, can count on the recognition of a manager.

In order for managers to remember the need to nominate employees, they are sent letters with a link to the appropriate section of the corporate portal.

The award for selected employees is the medals "Number One in October", " Best Employee September”, etc. The awards ceremony is held in the conference hall in a solemn atmosphere. For each medal received, employees are awarded points as part of the Olympiad rating. Among other things, we send letters of thanks to the parents of the medalists.

5. State what you are thankful for. Gratitude is expressed for something. However, thank you completely for everything is not worth it.

WRONG: “Dear …! The company team thanks you for everything you have done for us.” Here we see a formulaic and general phrase without specifics. But specificity in a letter of thanks is necessary.

What should you be grateful for? This largely depends on the reason for the expression of gratitude. If you send a letter to an employee, you can express gratitude for the professionalism in solving problems, vigilance and perseverance. You can thank partners for providing opportunities, support, equipment, services, a platform, etc.

CORRECT: “Dear …! The company team thanks you for your special contribution to the development of our partnerships and the provision of insurance services in the VMI system for our employees.”

6. Detail and concretize gratitude. Stop at a moment that worked particularly well. It is due to this that the letter becomes individual. The more individual this part of the letter is, the better: the recipient will feel his value as a person and personality.

7. Praise the addressee, but without flattery. This part is the most difficult to write. Here you should take into account the general wording of praise in relation to the recipient or his company. Example: "Your account management experience is second to none."

8. Leave wishes to the addressee for the future. Gratitude is a letter with a positive message. Look into the future and wish a few kind words to your partner. "We wish you new original ideas, inspiration and inexhaustible optimism.

9. Express your hope for further cooperation. Extremely important element in a thank you note. You express your interest in further cooperation. If the prospect of further cooperation is not indicated, such a letter will have the effect of farewell. "We look forward to further fruitful cooperation with you."

10. Correct and review the text of the letter. A thank you note, depending on the circumstances, can be relatively simple and short - usually on the order of half an A4 sheet. With a long letter, you need to check the absence of unnecessary verbosity - in addition to the word "Thank you", you need to indicate each item only once. Check the constancy of your style in everything. You can involve 1-2 people to correct grammatical and lexical errors.

11. When you are sure of your letter text, send it immediately. The faster the letter is sent, the more effective and memorable it will be.

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Thank you letter rules

The entire text of the letter should fit on one sheet so that you can place the letter on the wall in beautiful frame. That is why you should responsibly approach the choice of form, avoiding tasteless decisions.

Usually a letter of thanks is written from one leader to another. The letter indicates from which company the letter is sent, to which organization represented by the head.

In a few words, you should indicate what gratitude is expressed for. In your expressions, try to choose kind and warm words whenever possible. It will be very useful to indicate the positive business qualities of the management and staff of the organization receiving the letter.

At the end of the letter, express your sincere hope for cooperation in the future.

The letter must be signed by the head himself, putting the seal of the enterprise.

Before sending a letter, you should once again carefully check the correctness of the name of the organization or department, the position of the addressee, etc.

When writing several thanks, try to avoid monotony.

If you are unable to write such a letter yourself, you can use the services of professionals.

2 sample thank you letters

Dear Ivan Alexandrovich,

On behalf of the entire team, let me thank you for your trust and agreement to cooperate with our young company, which is making its first steps in the market.

In many ways, we owe our rapid development to your trust and support of your company.

We wish you and your organization success and prosperity!

Sincerely,

Andrey Alekseev

Sputnik-Video LLC sincerely thanks and expresses its deep gratitude to Igor Nekrasov for the development, promotion and continuous improvement of the www…

His laborious, responsible and painstaking work allowed us to expand our client base several times over.

Competence, professionalism and prompt problem solving make cooperation efficient and enjoyable. We wish Igor further success in his work!

Respectfully, CEO OOO Sputnik-Video A.A. Kolesnikov

What should not be in a thank you letter?

Familiarity must be completely absent.
Eliminate references to the mistakes that were made during your cooperation.
Showing numbers is not always appropriate.
Be sure to eliminate spelling errors in the letter.

7 qualities that will make your thank you letter a winning one

living language;
personality;
description of project details.
caring for a person, business interests;
unique design - without the use of frames.
exclusivity of the letter, abandoning templates;
an invitation to further cooperation.

Also, a letter of thanks can be accompanied by a gift - in the form of a personal bonus or discount; business proposal; an invitation to social media to attend an event or meeting.

A new course at the "School of the General Director"

Gratitude to an employee is a great way to motivate, develop loyalty. It can be expressed orally, in writing, and also manifest itself in small things, which we will talk about in the article.

From the article you will learn:

How to express gratitude to an employee: step by step instructions

Labor legislation provides for many ways to stimulate employees, including both tangible and intangible ones. One of the types of encouragement is the declaration of gratitude (Article 191 of the Labor Code of the Russian Federation).

Step 1.

Presentation for promotion

AT large companies the director does not contact employees personally, therefore, managers of structural divisions inform him about personnel worthy of encouragement. They can do this not only orally, but also in writing, by submitting a recommendation to the CEO.

In the document, the head of the department assesses the performance of the employee and justifies the need for the award. Having received this representation, it will be easier for the director to make a decision on this issue and choose suitable look encouragement. At the same time, he will be able to compose a suitable text of gratitude to the employee for Good work based on his merit.

Download related documents:

Step 2

Order for encouragement

If, at the request of the immediate supervisor of the employee, the general director makes a positive decision on the promotion, an appropriate order can be prepared. In practice, some employers use unified form orders on encouragement No. T-11 (No. T-11a), which was approved by the Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1. But it is not forbidden to use the form developed in the organization.

Regulations on employee bonuses

Step 3

employee thank you template

Usually gratitude is expressed in writing. For example, an employer writes a thank-you note to an employee expressing appreciation for a job well done. There is no single sample document, therefore compose gratitude can be in any form.

Step 4

Registration of labor

The last step in issuing gratitude is the corresponding entry in the work book (clause 4 of the Instructions for filling out work books, approved by the Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69, clause 24 of the Rules, approved. Decree of the Government of the Russian Federation of April 16, 2003 No. 225). When making an entry in the work book, be sure to indicate the name and details of the relevant document on the basis of which the entry is made.

Thanking an employee for a good job: sample text

Written thanks - business letter, which expresses gratitude for labor and other results or contribution to the development of the organization. Well-known psychologists say that words such as the name of a person and thank you are the most pleasant for auditory perception. But it is impossible to single out a single style of writing, formulaic phrases. Every employer expresses their appreciation in a different way. Use ready-made templates it is possible, but it is better to refine them.

Written gratitude to an employee for good work (sample) is considered one of the options for business letters, therefore it plays the role of an integral part of etiquette. When compiling it, it is important to follow business style, but it is not forbidden to gently express their emotions.

Letter of gratitude for the work of an employee:

The text of gratitude to the employee for the good work, the sample of which is presented above, is considered universal. In it, you can change the personal data of employees, rewrite some parts in order to adapt it. In addition, on the basis of it, you can compose another letter of thanks, which you will give to the employee as a token of appreciation for his merits.

Not every person can express their thoughts beautifully and correctly. But sometimes you need to choose the right speech, convey your spiritual impulses to the interlocutor or society. Phrases of gratitude are the limit of politeness and good breeding. Sometimes a simple “thank you” is not enough. Everyone in life has situations when you need to thank a colleague, friend, and even a casual acquaintance. Do it beautifully, let the words bring a smile and joy!

From the heart and soul

Gratitude phrases must be chosen with great care. After all, the one to whom they are intended should feel your sincerity and cordiality. Let it not be a formal speech, color it with emotions, gestures, a smile. Try to explain in detail how the help, advice or action worked. Don't be ashamed of your feelings, say whatever you think. Be sure to come up with an appeal to someone who helped in a difficult situation. Let it be not just a name, but something gentle, affectionate, expressing gratitude:

dear, respected, kindest person;
savior, messenger from heaven, the best of all whom I know;
faithful comrade, good fairy, magician.

Such simple words will bring a smile to the face of the interlocutor and energize for other good deeds. After all, it is not difficult to express gratitude for the help, but it is so nice.

Key words

Having come up with an appeal, you can move on. The main part of the speech depends on you personally. How ready are you to open up to a person, how great is your gratitude? These phrases will help build correct text, which you will say, looking into the eyes of someone who did not refuse help. Simple phrases gratitude touches the depths of the soul:

"Impossible to express for help, warm attitude because it is such a rarity in our world. Many people have forgotten the concept of "compassion", and you have it in abundance. Share your kindness, irrepressible energy and cheerful disposition. And then the world will become much brighter. I thank you from the bottom of my heart for your assistance."
"A low bow to the earth to you, the kindest person! These phrases of gratitude will not express all my feelings. You supported me in difficult times, extended a helping hand. Let this bright hand receive as much as it gives! After all, you are always ready to extend it to someone who is having a hard time" .
"Thank you - huge and sincere! Your help was needed like air! We received it, and free of charge and from all your kind heart! Thank you and remain your obedient servants and debtors! As soon as you need our support, immediately let us know, and we will arrive at that just a moment! Many human thanks and bow. "

Such gratitude in prose will be appropriate in many cases. Don't forget the power of the word. You need to say "thank you" even for every little thing, and if you have been real help, skimp on gratitude is not worth it.

The Wonder Years

School is the most best time in the life of every person. It is a pity that we understand this after many years. Graduates and their parents should definitely say words of gratitude to the teacher. After all, he invested in them knowledge, soul and strength. This profession is usually chosen by kind and creative individuals. Dealing with dozens of children is very difficult. You need to find an approach to everyone, look into his soul and inspire confidence. material gifts, of course, will not interfere with teachers either, but the most important thing is words of gratitude.

Duet

You can thank the teacher in a duet. Choose from the class the most artistic child with good diction and the same parent. Have them take turns saying the phrases, and then give the teacher a huge bouquet. Convey the words from the heart, sincerely and touchingly: “Dear and beloved cool fairy! We have loved you very much over the years. We would like to wish you success in your work, health and prosperity! But most importantly, we want to say thank you! For your patience and understanding, for love and sometimes necessary severity. After all, it is so difficult to find with children, to put light, eternal into their heads. You brought us up with dignity, instilled love for the world, nature, and your neighbor. This is a huge, titanic work! Continue in the same spirit, do not lose your charm and kindness. We will always remember you with a smile on our face! A low bow and gratitude to you from us for life!”

Such phrases of gratitude are sure to please the teacher. The speech will not be feigned, but sincere and sincere.

A simple "thank you"

Pride sometimes gets in the way of accepting help and support. But if it is necessary, there is no other way. But to say words of gratitude is usually obtained easily and in one breath. If you have been helped, be sure to express gratitude in prose, poetry, in writing - it does not matter. Saying "thank you" is very easy. Prepare a speech in advance or write it down in a beautiful postcard:

“Thank you for your help and support! You helped at the right time, most importantly, with all your heart, without excuses and delays. and kiss your hands!
“Your help has been invaluable. Thank you for your support, I will definitely answer the same in the near future!

Such simple blanks can be supplemented with specifics. Feel free to express what has accumulated inside.