Employment books. How to fill out a work book

We present ready-made samples of filling out work books in 2019, which are prepared in strict accordance with the Labor Code of the Russian Federation.

The Trudoviks began to fine accountants and personnel officers for mistakes in filling out work books. The "Simplification" magazine will help you correct errors without penalties:

Rules for filling out a work book in 2019

Instructions for filling out work books were approved by the Ministry of Labor and Social Development of the Russian Federation dated October 10, 2003 No. 69.

According to the instructions:

records of dates in all sections should be made in Arabic numerals (day and month - two-digit, year - four-digit).

For example, if an employee was hired on December 25, 2017, an entry is made in the work book: "12/25/2017"

for making entries, use a fountain, gel or ballpoint pen in black, blue or purple
abbreviations are not allowed

For example, "pr." instead of "order", etc.

in the sections "Information about the work" and "Information about the award" it is not allowed to cross out entries made earlier (even if they are invalid)

Even a small typo in the labor is a reason for the FIU not to count the worker's length of service, see what mistakes can be dangerous in the article.

How to correct a mistake in a workbook

If it is necessary to change any entry, it is necessary to indicate after the last of them the subsequent serial number, the date of the new entry, and then in column 3 write: "The entry for the number such and such is invalid."

After that, you need to enter the data as required. For example: "Accepted by such and such a profession (position)." Then, column 4 repeats the date and number of the order (instruction) or other decision of the employer, the entry from which was incorrectly entered in the work book, or the date and number of the order (instruction) or other decision of the employer, on the basis of which the correct entry is made.

In the same manner, an entry on transfer to another job, etc., is invalidated.

If the record of dismissal in the work book is invalid

If there is an entry in the work book about dismissal or transfer to another permanent job, subsequently recognized as invalid, a duplicate of the work book is issued upon a written application of the employee without making an entry declared invalid.

At the same time, in the upper right corner of the first page of the duplicate work book, an inscription is made: "Duplicate".

On the first page (title page) of the previous work book, it is written: "A duplicate was issued instead" indicating its series and number.

Electronic work books

The idea of switching to electronic work books was discussed for a long time, because it is obvious that a paper work book is inconvenient for both the employee and the employer. Moreover, the Pension Fund of the Russian Federation annually spends a huge amount of time in order to transfer information from labor and process it. Based on the above, we came to the conclusion that the electronic document is really a good solution.

The Government of the Russian Federation intends to allow the use of both "regular" and electronic work books. In any case, the transition will be made gradually, and filling out work books on paper still remains an urgent issue in 2019.

Samples of filling out a work book in 2019

The seal in the labor is put only if available.

How to write wording in a work book

RIGHT: Dismissed due to the reduction in the staff of the organization, clause 2 of part 1 of article 81 of the Labor Code of the Russian Federation

WRONG: Dismissed due to the reduction of the staff of the organization, paragraph 2, part 1, art. 81 of the Labor Code of the Russian Federation

Title page layout

The title page is filled in by the organization (IP), the work in which for the employee was the first in life. On the title page, you need to write the name of the employee, date of birth, education, profession, date of filling out the work book, the signature of the employee and the signature of the person who maintains personnel records in the company (personnel officer, accountant, manager or individual entrepreneur).

Making changes to the title page

To make changes on the title page, cross out the wrong one and write the correct inscription on the right according to our sample. Date and sign.

Recruitment

The hiring process goes like this. In the left column, put the record number and date. In the column "information about hiring ..." write the full name and abbreviated organization or individual entrepreneur.

Example:

Alfa Limited Liability Company (Alfa LLC)
Individual entrepreneur A.A. Petrov (IP A.A. Petrov)

Transfer to another position

Transfer to another position is issued by order. See a sample book below.

Dismissal at the employee's own request

Dismissal is issued in strict accordance with the Labor Code of the Russian Federation. At the same time, it is necessary to write on the basis of which article of the Labor Code of the Russian Federation the employee was dismissed. If you make a mistake here, then the employee can challenge the dismissal in court. You can not shorten the inscription.

The wording should be as follows: The employment contract was terminated at the initiative of the employee, clause 3 of part 1 of article 77 of the Labor Code of the Russian Federation.

Below this inscription is the signature of the personnel officer and the signature of the employee.

Please note that upon dismissal, the signature of the personnel officer and employee is put in the book.

Dismissal due to downsizing

For dismissal due to staff reduction, the wording should be as follows: Dismissed due to a reduction in the staff of the organization, clause 2 of part 1 of article 81 of the Labor Code of the Russian Federation

Error in company name

In the work book, you indicate the full and abbreviated name of the company in the form of a heading - before the employment record (Instructions No. 69). Inconsistencies in the title must be corrected so that the PFR does not deprive the employee of the length of service in your company. The name in the book may differ from the charter if the company has made changes to the Unified State Register of Legal Entities or incorrectly written information.

The company has changed its name. Write that the organization has been renamed, and indicate the details of the document on the basis of which the company changed its name.

You made a mistake in the title. If you filled out the wrong name before the job entry, then cancel the entry. To do this, make a note without a number that a mistake was made in the name (see sample 6 below). The wrong name cannot be crossed out.

A work book is an official document that confirms a person's work experience. It contains information about current and previous jobs. The need for this document lies in informing the new employer about work experience, as well as in calculating the work experience.

The rules for filling out work books are the same for everyone. Let's consider them.

General provisions

If you are applying for a job for the first time, then labor can be purchased at specialized press kiosks. Its form was approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 and has not changed dramatically.

An unfilled book is submitted (or started) at the first official employment. There are no entries in it, so the first employer must make the first entries.

In cooperation with an employer under a civil law agreement, the presence and filling out of a work book is not required.

Labor during work is left in the company and is not handed over to the employee until the moment of his official dismissal. The rules for maintaining work books are:

Decree of the Government of the Russian Federation of April 16, 2003 No. 225;
Decree of the Ministry of Labor of Russia dated October 10, 2003 No. 69.

They say that all career changes (growth and downgrade) are recorded in writing by a HR specialist or the head of the enterprise where the employee is officially registered.

According to our information, there will be no global revision of the rules for filling out work books in 2018. Of course, rumors continue to circulate about their cancellation, but this is only a distant prospect.

How to take notes

All changes regarding the official position of the employee are entered in the book, including promotion in the category (career growth), awards received, transfers to another structural unit, etc.

All entries are made exclusively in Russian. Dubbing a record in a foreign language can only be done if the employer is registered in the national republic of the Russian Federation, where their own language is in parallel.

In addition, the rules for issuing a work book oblige all entries to be made in strict observance of the rules of the Russian language. Taking into account the design of numbers, data and numbering adopted in the official workflow.

How to enter employee information

The first employer will have to fill in the basic data about the future employee:

name, patronymic, surname;
birthday;
what education;
profession.

The organization takes this information directly from the originals or notarized copies of the provided personal documents - passports, diplomas, etc. The rules for making an entry in the work book oblige to fix each new position with the signatures of the employer and employee. After entering all the data and verifying the information, the labor record is stored in the personnel department of the company.

An important addition: if a person changes some personal data during work (for example, last name and / or first name), then they must be immediately updated in the work book for the current place of work.

What's more, information such as qualifications or educational attainment must also be updated if updated. For example, when, when hiring, a person had an unfinished higher education, and in the process received a diploma of higher education.

How to fill out job information

The main section of the book is considered "Information about the work." The rules for maintaining and storing work books govern the process of filling in all the necessary data.

One record of the employee's place of work will not be enough. According to current regulations, the company must indicate the date of commencement of work, position and fix subsequent possible changes (for example, transfer).

In total, this section contains four columns to be filled in (see table).

column number	What to fill out
1	The sequence number of the event is recorded here. If this is the first entry, then it puts the number 1.
2	You must specify the exact date of the event. For example, the date of employment.
3	Contains the event itself: place of work, position, department, possible responsibilities (briefly).
4	Indicate on the basis of which document this or that event occurs. If this is a hiring, then the information is confirmed with the details of the relevant order.

An important addition: in the case of military military service before applying for a job, the employer indicates this data before the records from his organization in the general manner. The rules for maintaining work books in the Russian Federation in 2018 oblige to document all career events, including military service. In this case, the number of the military ID acts as a confirmation document.

According to the rules for filling out work books in 2018, if an employee has a part-time job, then this can also be indicated in the book. Moreover, the document itself is not taken from the main place of work. Information about parallel employment is entered by the employer who, by virtue of the law, has a work book. To do this, a non-main place of work must record all the necessary information in a separate document, confirming this with signatures and a seal (if any).

Another section of the work book is "Information about the award." It is processed in the manner described above. It also consists of four columns, the order of filling in which is similar to the basic information about the work.

This includes information about the certificates received, awards (including state ones), titles.

Features of dismissal records

The case of leaving the main place of work is entered into the work book as a separate event. The rules for filling out and storing work books oblige the main employer to enter the necessary data regarding the reason for dismissal. At the same time, all four columns are filled in the same way. About the grounds for dismissal - the third.

The most important thing here is the exact basis for dismissal in accordance with a specific norm of the Labor Code. Basically, this is Article 77 of the Labor Code of the Russian Federation and some other norms.

If the reason for leaving the company was valid events for which a person can legally count on support from the state, then this is also reflected in the book (for example, dismissal to look after a child).

Important nuances

In case of entering incorrect data or grammatical errors, strikethrough is unacceptable. In this case, this entry is considered invalid. So they write:

You should make a similar repeat with a note that the data is correct and true

Please note that the rules for filling out work books oblige you to make adjustments in case of a possible change:

company name (incl. legal form);
type of printing (using different ones in one book is unacceptable!).

By the way, the latest change in the rules for maintaining work books affected the press. Since November 27, 2016, the obligation to affix a seal has been finally abolished if the organization does not have it in principle.

If the labor is over, and there is no space left to fill, then you do not need to start a new one. It is only necessary to sew in a new insert, which is then filled in according to standard rules. A prerequisite is that the insert is sewn in with any type of thread. It always looks like this:

The official registration of the work book is possible even before the employee reaches the age of majority.

According to the rules for storing work books, these are strict reporting forms. They need special supervision. A special register has been approved for this. Get to know him and

And you need to store them directly until the former employee himself or his close relatives take away his labor.

Is it necessary today to apply the instructions of the Ministry of Labor on filling out a work book? Yes, after all, a work book is actually a document of strict accountability. All actions with this document must be done by following the instructions for filling out the work book. We will analyze the nuances of maintaining work books in 2019 in the material of the article.

From the article you will learn:

Download related documents:

Don't miss: the main article of the month from leading specialists of the Ministry of Labor and Rostrud

Encyclopedia on the design of work books on a turnkey basis from the Kadra System.

Employment book - the main document confirming labor activity

Today, upon registration, the employee is issued employment history, the sample of which was approved in 2003. It is designed taking into account the political changes that have taken place - the coat of arms of the USSR on it has been replaced by the coat of arms of Russia. The new form has an increased degree of protection against falsification:

sheets, in the amount of 44, are fastened with a special seam;
for the manufacture of special paper with watermarks;
in ultraviolet light, the inscription "Labor book" appears on the sheets.

Gradually, the work book loses its meaning. This is due to the fact that when calculating benefits for sick leave and for assigning a pension, it is already used insurance experience. Information about this experience is contained in the databases of the Social Insurance Fund and the Pension Fund of the Russian Federation. The length of service, in addition, can be confirmed by copies of employers' orders for employment and layoffs.

With the transition to the digital economy and electronic document management, hard-copy work books are likely to be canceled. But in any case, even when a decision on this is made at the level of law, this document will be in circulation in paper form during some transitional period. Therefore, they must be filled in with the rules that were established earlier.

How to apply for a job

All information about work, that is, admission, transfer, dismissal, is entered in the appropriate section of the work book form.

The section is a table with four columns:

Sequence number of the record;
Date of entry;
information about hiring, transfer to another permanent job , advanced training;

In the 1st column, the serial number of the record is put down.
In the 2nd - the date of dismissal (the last day of work) is indicated.
In the 3rd - the grounds for terminating the employment contract are entered, indicating the relevant paragraph of the Labor Code of the Russian Federation, while the wording must also comply with the article and paragraph of the Code.
The 4th column indicates the data of the order or order for dismissal (date, number).
The line below the dismissal record contains the name of the position of the person responsible for maintaining work books (who made the record), his signature and transcript are affixed.
Each notice of resignation must be certified by the seal of the organization.
The employee is required to put his signature under the record of dismissal.

Sample letter of dismissal of an employee at his own request:

The procedure for making records of awards in the work book

All information about the awards is entered in the appropriate section of the work book form.

The section is also a table with four columns:

Sequence number of the record;
Date of entry;
Type of award, when, by whom and for what exactly the employee was awarded;
The name and details of the document, but on the basis of which the entry was made.

In accordance with the Instruction, information on the following types of incentives is entered in the work book:

state awards and conferred honorary titles of the state level;

awards received from the employer, including: diplomas, badges and badges, diplomas;

other types of incentives provided for by the laws of the Russian Federation and local regulations of the employer.

Note! Prizes and others incentive payments , provided for by the remuneration system operating at the enterprise, are not reflected in the "Information on awards" section.

When it comes to awards received from the employer, the document on the basis of which an entry is made in the work book is the corresponding order. In the event that an employee is rewarded by a third-party or higher organization, the basis document is an order (order, decree) issued by the awarding organization. In some cases, award documents may be received without such an order, so the personnel officer responsible for maintaining work books will need to send a corresponding request to the awarding organization.

Note! If an employee who has already retired expresses a desire to make entries about the award in his work book, he will independently have to make inquiries to those organizations on behalf of which he was awarded.

Practice when information about applied to an employee incentives(declaration of gratitude, awarding a certificate of honor, etc.) is not entered in the work book, a fairly common occurrence. This is considered a violation not only of the established rules for maintaining this document, but also a violation of legislation . The employee has the right to demand that information about awards and incentives received by him during his employment at this enterprise be entered in the appropriate section of the work book in full.

Another common mistake is to enter information about the work in the "Award Details" section. Usually such an error is due simply to the inattention of the person responsible for maintaining work books, who did not notice that the previous section "Job Details" was already completely filled out.

Rules for correcting entries in the work book

How to be a personnel officer if, by chance or as a result of not knowing the rules and instructions for filling out work books 2019, a mistake was made when making entries?

Quite often there is a need making corrections to records made on the title page. For example, this will need to be done when changing the surname of an employee who got married or, conversely, divorced and returned her maiden name.

This case is also provided for by the Instructions for filling out a work book. According to this document, obsolete data must be carefully crossed out with one even horizontal line and a new entry should be made above them. Of course, all edits on the title page should be made only on the basis of the relevant documents. These documents include:

passport;
Marriage certificate;
divorce certificate;
birth certificate;
certificate of change of surname, name, patronymic, date of birth.

When changes are made to the title page, the name and details of the base document are indicated on the inside cover of the work book. The link must be certified by the seal of the organization and the signature of the head or responsible person.

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A work book is an official document confirming the work experience of a person. It contains information about the work of the person at the present time and previous positions.

The document is needed when applying for a job. According to it, the employer can evaluate the candidate's experience and level of education, specialty. It is also needed to determine the amount of payments upon retirement.

In order for the document to be recognized as valid, information must be entered into it in the manner prescribed by law. There are special rules for filling out work books in 2019.

General information

When applying for a job for the first time, a person needs to have a work book available. A future employee can purchase it at a specialized kiosk. The document was approved on the basis of Decree of the Government of the Russian Federation No. 225, issued on April 16, 2003. Since then, no changes have been made to the form.

A new work book opens at the time of entry to work for the first time. It will not have records, so the employer needs to fully reflect all information about the employee.

The document is filled out only when carrying out activities on the basis of an employment contract. Civil law agreements do not provide for the entry of information into the work book.

When transferring a document to work, it will be stored in the personnel department until the person quits. Managed by a Human Resources Specialist. In his work, he must be guided by the filling rules reflected in the Decrees of the Government of the Russian Federation No. 225 of April 16, 2003 and the Ministry of Labor of Russia No. 69 of October 10, 2003.

Regulatory legal acts note that any changes in the employee's work activity should be reflected in the book. Data is entered by the personnel officer when changing positions, moving to another unit.

Who is responsible for maintaining the document

The employer is fully responsible for the state of the work book of the employee.

He does it:

conducting;
storage;
filling.

Responsibilities for entering data are determined for a particular employee. He is appointed to a position in accordance with an order or order. Therefore, the personnel officer is responsible not only for the correctness of the information entered, but also for the accounting and storage of documents.

Certification of documents is carried out by the same employees who have the right to sign work books. They are responsible in accordance with the regulatory legal acts of the Russian Federation.

The Labor Inspectorate of the Russian Federation checks not only the correctness of maintaining and entering data into the documentation. They track the grounds on which a particular person is charged with the obligation to complete. Therefore, the order or order for the appointment of an employee must be prepared in accordance with the law.

New rules for filling out work books in 2019

The rules for filling out work books in 2019 have undergone some changes. They were introduced on the basis of the Order of the Ministry of Labor and Social Protection of the Russian Federation No. 588n, issued on October 31, 2019.

In accordance with the changed requirements, the seal should be placed in the work book only if it is available in the institution. It is affixed on the title page, inside the document on the cover, if the surname has been changed by the employee. A dismissal record is also sealed with a stamp.

Changes were made to the law on November 27, 2016. Now it is necessary to put a stamp if the organization officially has it. In the absence of a seal, certification occurs by affixing the signature of the management of the institution or the person who, according to the order, maintains labor documentation.

Section Details

The workbook is divided into three main sections:

section with personal information about the employee;
information about the employment of a citizen and the positions held by him;
data on awards carried out during the period of employment.

They contain certain information about the employee. The first of them begins with the initial page of the labor - the title page.

The section reflects:

surname, name, patronymic of the employee;
Date of Birth;
the level of education;
acquired specialty.

The title page is filled in only in detail, without the use of abbreviations. The data is certified by the signature of the person at the bottom of the page, as well as the specialist who entered the information. The seal of the institution is also affixed here.

In the next block of the work book, information about the work activity of the person is prescribed.

It reflects:

recruitment;
internal transfers;
layoffs.

The last section contains information about employee awards.

In several provided columns, they prescribe:

information about the type of award;
promotion date;
base;
document confirming the legitimacy of the entry (number and date of the order).

When the pages in the main sections of the work book end, an additional insert is inserted. In the labor, a mark is placed on its application indicating the date of compilation. The entry is made on the title page and certified by a seal. Handwritten version is not provided.

The insert must be sewn into the labor. Without it, it will be considered invalid. Page numbering continues from the last digit reflected in the labor itself. The seal of the organization is put on the first sheet of the insert.

How records are made

In accordance with the sections provided for in the work book, certain entries are made. The title page is required to be filled out only when hiring an employee for the first time. Subsequently, you can indicate on it only unreliable information in the labor, which makes the book invalid.

Features has a section that reflects the labor activity of the employee. At the time of entering the first data, the institution is stamped with all the details. In the absence of a stamp, the data is written by hand.

Information in the columns must be entered in a certain order:

First column	Contains the index number of the entry. It is written in Arabic numerals.
Column "Date"	It reflects the date, month and year in Arabic numerals when the employee was hired or transferred by internal transfer to it. If a dismissal is noted, the date of termination of employment is put in this column.
Column "Information about employment"	Contains complete information about applying for a job without abbreviations. It is important to refer to the norms of legislative documents, according to which the reception is carried out. If a person quits, then he signs the corresponding record.
Fourth column	Reflects the grounds on which the information is entered. Among them are the orders of the management, decisions taken at the general meeting, minutes of the meeting of the board of directors. In addition to the name of the document, the date of its compilation and registration number are put.

The section reflecting the awarding of a person is filled in in a similar manner.

Here you can register the receipt by the employee:

honorary title;
state award;
an honorary diploma;
diploma;
badge.

It is worth remembering that it is not required to enter data on the transfer of a monetary award or the transfer of a valuable gift in this section.

When applying for a job

It is important to follow a certain procedure for filling out a work book when hiring an employee:

The second column contains the name of the institution in full and abbreviated form. The seal of the organization is placed next to it.
The first column contains the serial number of the entry.
Further, in the second column, the date of entry of the person to work is prescribed.
The third column reflects information that an employee has been accepted into a specific department for a specific position.
The fourth column contains the basis for admission: the date and number of the order.

If you are a partner

When carrying out part-time work, an entry in the work book is made at the request of the employee. It is not necessary to enter information into the document.

To reflect the work, the employee must bring a copy of the employment contract on part-time employment at the place of main activity. The document is certified by the signature of the head and the seal of the institution. It is also required to draw up an application in which you need to indicate the request for entering data into the labor.

Upon dismissal

In case of dismissal of an employee, to enter information about this fact, it is necessary to have a confirming reason available. Such is the order drawn up by the leadership of the organization.

The personnel officer must put down the serial number of the entry in the first column. The second contains the date of termination of employment relations between the employee and the employer.

The third column contains the grounds and reason for the employee's dismissal. It is important to prescribe information using the wording from the Labor Code of the Russian Federation. Abbreviations are not allowed in this section.

The name of the document (order) is entered in the fourth column, indicating the details. After that, the record is certified by the management of the institution or the employee who is responsible for filling out work books.

After entering the data, the employee signs under them. If there is a seal in the institution, you need to certify the information with a stamp.

For IP

Individual entrepreneurs must keep personnel records in accordance with general requirements. At the same time, entering information into the work book can be simplified.

There are several stages of reflection of information in the document:

the name of the employer is written in the third column (last name, first name, patronymic of the individual entrepreneur);
the first column contains the serial number of the record;
then the date of receipt of the employee to work is fixed;
the third column contains information about admission, the position of the employee;
the fourth column contains the date and number of the order, according to which the employee was hired.

It is worth remembering that individuals are prohibited from correcting information in the work book and prescribing new information.

Fixes

Some personnel officers make mistakes when filling out work books. You need to correct them in a certain order, since it is forbidden to cross out information.

The specialist needs to make an inscription about the invalidity of the record. This is the only legal remedy.

In the column "Information about work" it is necessary to indicate:

sequence number of the record;
the date of the change;
recognition of information as invalid.

New, correct information is written next to it. The last column contains the document confirming the corrections and its details.

Making a duplicate

Workers may request on-the-job training now or earlier.

The second copy is prepared with:

loss of the book through the fault of the employee or employer;
violation of the integrity of the document, in which the records are not readable;
making entries in the work book that were canceled by a court decision;
an emergency in the organization, as a result of which there was a massive loss or destruction of work books.

Based on the written application of the employee, the HR specialist prepares a duplicate. It must be provided to the person no later than 15 days after his application. A new copy should contain the inscription "Duplicate" on the title page.

The work book is a mandatory document for every employed person. In accordance with it, an assessment of the length of service and the accrual of a pension are made. Therefore, it is necessary to enter information into it in a certain legislative way.

Filling out work books in 2017 must be carried out according to the new rules. Consider the new procedure and give examples of filling out a work book when hiring and dismissing an employee.

Employers must keep work books for each employee who has worked under an employment contract for more than 5 days, and this work is the main one for him. The only exceptions are employers - individuals who are not individual entrepreneurs. They do not have the right to keep work books for their employees. We will discuss further filling out work books in 2017. Samples, new rules for making entries in work books are given below.

Filling out work books in 2017 must be carried out according to the new rules. They are approved by order of the Ministry of Labor of Russia dated October 31, 2016 No. 588n.

Now in the work book you need to put a seal only if the organization has it. Recall that the seal of the organization is required on the title page of the work book, on the inside cover when making entries about changing the name, and also after the dismissal.

So, from November 27, 2016, the seal is placed in work books only if available. If your company does not have a seal, certify the records with the signature of the head or the person responsible for maintaining work books.

An example of affixing a seal in a work book, see below.

More on this topic:

When to fill out an employee's work book during a probationary period

How to fill out the title page of a work book

If the employer draws up a new work book for an employee, he should fill in the title page in it. It is necessary to issue a book within a week from the day the employee was hired (clause 8 of the Rules for maintaining work books).

Filling out work books in 2017 should be done with a fountain, gel or ballpoint pen with black, blue or purple ink. It is impossible to shorten words in the work book (clause 11 of the Rules for maintaining work books).

The title page contains the following information:

surname, name and patronymic of the employee;
Date of Birth;
education and profession or specialty.

Full name and date of birth should be indicated on the basis of a passport or other identity document.

And education, profession and specialty fit in according to a diploma or other document on education or qualification.

An example of filling out the title page of a work book, see below. The fields filled in by the personnel officer are highlighted in blue.

How to make an entry in the work book about hiring in 2017

An entry in the work book about hiring must be made on the basis of the order of the director on hiring an employee. All entries should be made without abbreviations.

In column 3 of the section "Information about the work" you must indicate the full and abbreviated name of the organization. Instead of a record, you can put a stamp if it contains the full and abbreviated name of the company.

The serial number is put in column 1, and the date of employment is in column 2. In column 3, you must indicate that the employee has been accepted into the organization with the name of the position, profession or qualification. In column 4, put the word "Order" and the details of the order for employment.

It is not necessary to certify the admission record with a signature and seal. See below for a sample job application.

How to record an employee's dismissal

Entries in the work book upon dismissal in 2017 are made on the basis of the order of the head of the dismissal. In column 1, the serial number of the entry is put, in column 2 - the date of termination of the employment contract.

In column 3 there will be the basis and reason for the termination of the employment contract. Please note that the entry must comply with the wording of the Labor Code, and without abbreviations.

In column 4, the word "Order" is written and the details of the dismissal order are also written without abbreviations.

The record is certified by the signature of the head of the organization or the official responsible for maintaining work books. You must also ask the employee to sign under the entry. Then put the seal of the organization, if any.

See below for a sample letter of resignation.

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